For law firms, financial institutions, consulting groups, and international organisations operating in the EU Quarter of Brussels, managing executive transport booking by booking is inefficient. A corporate chauffeur account changes everything.
What Is a Corporate Chauffeur Account?
A corporate chauffeur account is a standing arrangement between your organisation and Belvedere Limousines. Rather than treating each journey as a separate transaction — requesting quotes, processing individual invoices, re-explaining preferences every time — you establish a retained relationship with a single chauffeur partner.
The result is a consolidated monthly invoice, a dedicated account manager who knows your team by name, and priority booking even during Brussels’ busiest periods: EU Council summits, NATO ministerial meetings, and the European Parliament’s plenary sessions. Your executive transport becomes as reliable and frictionless as any other managed service in your organisation.
For companies with frequent travel needs — whether that means daily transfers for a managing partner, weekly airport runs for visiting clients, or ad-hoc bookings for roadshows — a corporate account eliminates administrative overhead entirely.
How It Works — From Setup to First Ride
Setting up a corporate chauffeur account with Belvedere Limousines is straightforward. There is no minimum commitment, no setup fee, and your first booking can happen the same day.
- Contact Belvedere Limousines. Call +32 2 318 21 00 or submit a request through the contact form. Let us know the nature of your organisation and your typical transport requirements.
- Account manager assigned. You receive a dedicated point of contact — someone who will handle every booking, every query, and every change request going forward. This is not a call centre. It is a named individual with a direct phone line.
- Preferences registered. We record your organisation’s vehicle preferences, regular routes, billing contacts, and any specific requirements — such as child seats for family relocations, or security-vetted drivers for sensitive passengers.
- First booking placed. Your account is live. Bookings can be placed by phone, email, or WhatsApp. Same-day requests are accepted, subject to fleet availability.
- Monthly invoice delivered. At the end of each month, you receive a single itemised invoice with full ride-by-ride breakdown — date, time, route, vehicle, and passenger name. No surprises, no hidden fees.
What’s Included in a Corporate Account
Every Belvedere Limousines corporate account includes the following as standard:
- Monthly invoicing — itemised ride details with date, route, vehicle, and passenger for each journey
- Dedicated account manager — direct phone line during office hours, reachable 24/7 for urgent requests
- Priority booking — flexible last-minute requests honoured, even during peak EU summit periods
- Vehicle preference registration — choose your default from the Maybach S-Class, S-Class, or V-Class for group transfers
- Regular driver assignment — your CEO meets the same chauffeur each morning when available
- Airport transfer packages — real-time flight tracking at BRU, CDG, ORY, and AMS with meet-and-greet
- Usage reporting — monthly summaries for travel managers, with cost allocation by department or cost centre
- NDA protection — all chauffeurs sign non-disclosure agreements as standard for confidential passengers
Who Uses Corporate Accounts in Brussels?
Belvedere Limousines corporate accounts are used by a wide range of organisations across the Belgian capital and beyond. Our current account holders include:
- Law firms — Avenue Louise and Rue de la Loi practices: partners, associates, and visiting counsel
- Financial institutions — banks, asset managers, and insurance groups across the Brussels business district
- Consulting firms — from Big Four offices to boutique strategy practices
- EU institutions — the European Commission, European Parliament, and Council of the EU
- NATO & defence — organisations headquartered in Evere and the surrounding security zone
- Embassies & missions — ambassadors, attachés, and visiting delegations across Brussels
- International organisations — trade associations and NGOs with Brussels representation offices
- Luxury hotels — chauffeur services for VIP guests, including Hotel Amigo and the Steigenberger Wiltcher’s
What these organisations share is a need for reliable, discreet, English-speaking executive transport that integrates into existing corporate workflows — not a ride-hailing app that requires a new approval process for every journey.
The EA’s Perspective — Why Corporate Accounts Work
If you are an executive assistant managing travel for a senior partner, a CEO, or a visiting delegation, you already know how much time transport coordination consumes. Every ad-hoc booking means a new supplier interaction: quotes, confirmations, payment processing, expense reports.
A corporate account with Belvedere Limousines eliminates all of that. You have one point of contact — your dedicated account manager — who already knows your principal’s vehicle preference, their usual pickup time, and which terminal they use at Brussels Airport. You book via phone, email, or WhatsApp. Confirmation is immediate. Last-minute changes are handled without fuss.
Unlike standard bookings — which require credit card prepayment before the service operates — corporate accounts eliminate per-ride payment entirely. No expense reports, no pre-authorisations, no driver coordination on the day. The consolidated monthly invoice goes straight to finance with full itemisation — ready for cost allocation without any additional processing on your part.
For recurring needs — a weekly Monday-morning airport pickup, a standing Thursday evening return transfer — bookings can be set up once and repeated automatically. And for ad-hoc requirements, such as an hourly chauffeur at disposal for a visiting board member, a single message to your account manager is all it takes.
The driver knows the preferences. The billing is handled. The EA’s job becomes oversight, not logistics.
Set Up Your Account Today
Opening a corporate chauffeur account with Belvedere Limousines is free, with no minimum commitment and no contract lock-in. Start with a single booking and scale from there.
Call +32 2 318 21 00 to speak with our corporate team, or visit our contact page to request a callback. Your account manager will be assigned within 24 hours, and your first booking can be placed the same day.
